Vendor setup Thursday March 12th, and Friday early morning. You will be provided a move in time window prior to the event. Failure to check in by 11am on Friday the 13th will result in a cancellation of your vendor space without a refund.
Vendor Move Out Times: Sunday March 15th, 2026 from 5:00pm – 11:00pm.
Contact Info: Email at info@gameonexpo.com, 833-4-GAMEON, PO Box 3252 Chandler, AZ 85244
Find more info at www.gameonexpo.com. Booth space is extremely limited and is expected to go quickly as vendor spaces have sold out every year for Game On Expo. We recommend completing this form and submitting your payment as soon as possible to ensure your booth space.
You, the Vendor agree to the following terms and conditions:
1. Full payment must be received within 30 days of the received invoice. February 1st, 2026 invoice payments are due upon receipt of invoice. Your space will not be confirmed until payment is made.
2. Vendor set-up times and event times are strictly enforced. Vendors must have all booth items ready each day by the time the event is open to the public.
3. Vendors must be open and remain accessible to attendees during all hours of the Game On Expo event, and under no circumstances will begin moving displays until the event is completed at 5pm on Sunday March 15th, 2026.
4. Payments for Wi-Fi, electricity, additional tables and chairs are handled by third party companies. If you are interested in these extras, please inquire, and Game On Expo can provide you the contact information.
5. At the conclusion of the Game On Expo, Vendor will properly remove all items, displays and other material from the booth, which includes proper trash disposal. If you are bringing special equipment or arcade machines, please talk to us in advance and we can make special accommodations for more additional move out time or assistance. Vendors must be moved out no later than 11:00pm on Sunday March 15th, 2026
6. No food or drinks can be sold or given away by any Vendor without any prior approval of the Game On Expo team.
7. No outside music or loud microphones at your vendor spot is permitted within the vendor hall or convention center. This is a disturbance to the neighboring vendors.
8. Each person behind the vendor booth must have a visible vendor badge displayed. Each Vendor will be provided passes to the expo, and extra vendor badges can be purchased for a special discounted rate.
9. No smoking or alcohol is permitted on any part of the premises.
10. Maintain your vendor area immediately surrounding your space in a neat and reasonable manner free of garbage and debris. Failure to do so may subject Vendor to a fine or other appropriate sanction.
11. Game On Expo is a family friendly event, so any inappropriate items including but not limited to profanity and any lewd content (whether photos or hand drawn) must not be publicly visible in the vendor’s space. Failure to do so will result in Game On Expo asking to remove such items from your vendor space. A second warning will result in removal of your vendor space from the event.
12. Space assignment is in the sole discretion of Game On management. Game On Expo will try its best to accommodate your request, but cannot make any guarantees.
13. Vendor is solely responsible for paying any applicable state, local, and federal taxes, and for obtaining any required business licenses.
14. Vendor agrees to abide by all local, state, and federal law.
15. Vendor agrees to abide by all Phoenix Convention Center rules and regulations, a copy of which is available upon written request to the Game On Expo management.
16. Vendors will not hold Game On Expo responsible or liable for any breaches, losses, or damages to themselves or their property.
17. No bootlegging/knockoffs, or AI art creations of any kind are allowed at Game On Expo.
18. If you are selling any types of weapons or replicas, please notify the Game On Expo team for approval.
19. If Game On Expo has to postpone the event due to a pandemic or force majeure, vendor spaces will be carried over to a later rescheduled Game On Expo event.
20. Vendors are not allowed to resell or sublease their space to another vendor without any prior approval by Game On Expo.
21. Vendors must be set up and be at the event during allocated vendor times. Failure to not be set up on time will result in not being allowed back to sell at future Game On Expo events.
22. If you are an Artist Alley or Gamer’s Garage Sale table, your display behind you must not block the pass through path behind your chair for other vendors to walk through.
23. No refunds will be provided after February 1st, 2026. If you are unable to be at Game On Expo after this date, please contact the Game On team and you may request that your vendor space be carried over to Game On Expo 2027.
24. No stealing/taking any tables for chairs from other vendors or other areas of the event. If you need extra tables or chairs you can either bring them yourself or rent them from CSI who will be on site and have extras available to rent. If caught stealing any tables and chairs that are not yours, you will forfeit your vendor space and will be asked to leave.
25. Marketing similar events without prior approval will result in removal from the event.
26. No marketing, solicitation, or outside sales is permitted outside your assigned vendor space without prior approval.
Prices do not include handling fees and sales taxes. Bigger size booth spaces are also available up to a 20’x30’.
Table sharing policy:
Allowed:
- Up to two vendors sharing a single space.
- Shared vendor applications must be submitted together or pre-approved via written request.
Each vendor must submit:
Business name
Contact info
Product description
All parties must agree to and sign the Game On Expo Vendor Agreement.
Not Allowed:
- Unregistered or last-minute additions.
- Subletting or unauthorized sharing.
- Booth overcrowding or violations of fire/safety codes.
- Selling counterfeit or unapproved products.
Requirements:
- One vendor must serve as the primary contact and be responsible for the shared space.
- Shared vendors must coordinate setup; Expo staff will not mediate disputes.
- Proof of registration must be shown if requested by staff.
